Director of Finance and Administration

Pacific Chorale
Location: 
Costa Mesa, CA
Type of Position: 
Administrative
Application Deadline: 
Friday, February 22, 2019

The Director of Finance & Administration is responsible for providing the daily financial and accounting functions and oversight of Pacific Chorale’s financial resources and compliance with standard GAAP procedures governing nonprofit organizations. This person works directly with the President/CEO and the Board to ensure the sound fiscal development and management of Pacific Chorale’s annual $2.5 million budget and stewardship of its nearly $4.5 million in institutional assets. The core finance responsibilities of the Director of Finance & Administration include but are not limited to daily accounting, monthly reconciliation of accounts, oversight of the annual budget development and tracking process, financial reporting and diligent analysis, management, and reporting of the organization’s cash-flow. The human resource responsibilities include management of the employee handbook, payroll management, management of applicable staff benefits, and oversight of the organization’s IT and office equipment systems. This is a full-time, exempt position, reporting to the President/CEO.  Accounting and Finance:

  • Develop financial, accounting and controls systems for the organization
  • Perform daily accounting functions such as accounts payable/receivable, deposits and tracking of ticket sales and donations, and reconciliation of bank accounts and general ledger accounts
  • Manage the annual budgeting process with input from President/CEO and department heads
  • Maintain accurate and timely financial reporting to the President/CEO and the Board
  • Monitor, analyze and forecast cash flow and account balances
  • Process staff and artist payrolls, maintain accurate personnel records, and file required employment tax documents on a timely basis
  • Provide support to Development department in the creation of project budgets and required financial reporting
  • Oversee the preparation for the annual independent audit and completion of state and federal tax returns
  • Submit reports and filings for ASCAP licenses, State Board of Equalization, Business Property Statement, Workers Compensation and city and state filings, as required
  • Serve as a -voting representative to the Endowment Investment Committee
  • Serve as the Administrative support to the Board Finance Committee
  • Maintain accurate and current financial records, contracts, agreements and licenses

Human Resources:

  • Manage the staff insurance and benefits policies and plans, liability and worker’s compensation insurance and other benefits
  • Manage the onboard process for new hires
  • Maintain accurate and current staff payroll, attendance and benefits records
  • Maintain Employee Handbook

Office Systems/IT/Operations:

  • Manage the evaluation and upgrades of office equipment and systems as required
  • Assist with the management and setup of staff electronic accounts such as email, Microsoft Office, etc.
  • Manage relationships with Property management company, housekeeping and other office-support vendors

Other Duties:

  • Participate in Board Finance Committees, Board Meetings and Executive Committee Meetings
  • Attend Pacific Chorale concerts and events to provide admin support (CD sales, etc.), as needed
  • Assist with payment processing and operational support during galas and special events
  • Other duties as reasonably assigned

Qualifications and Experience:

  • Undergraduate degree in Accounting, Finance, or related area of study
  • At least five years of progressively responsible experience in an accounting position; possess a thorough knowledge of nonprofit accounting
  • Proficient with QuickBooks and Intuit Payroll; Microsoft Office applications, familiarity with Tessitura (or similar patron manager CRM systems) software encouraged
  • Excellent interpersonal oral and written communication skills
  • A self-directed individual who enjoys working within a highly collaborative and dedicated team
  • Must possess a high degree of tact, professionalism and discretion interfacing with a wide range of musicians, patrons, and administrators
  • Demonstrated analytical and creative problem solver who has excellent self-management skills to work effectively against multiple deadlines and an ability to shift priorities quickly and calmly to resolve issues in a fast-paced environment
  • Requirements/Work Schedule
  • Must have a valid driver’s license and reliable transportation
  • May be required to lift up to 30 pounds (such as file boxes) either alone or with assistance
  • This is primarily a traditional work-week schedule with occasional evening and weekend attendance at performances and special events, as requested

For a complete position description, visit: https://www.pacificchorale.org/contact-us/jobs/

Compensation and Benefits: 

Pacific Chorale offers a competitive salary and benefits package commensurate with the candidate’s experience and qualifications.

Application Procedure: 

Please submit a cover letter highlighting your relevant experience and interest for this position and a current résumé to careers@pacificchorale.org. Please include the applicant’s name and Director of Finance and Administration in the email subject line. Please attach all documents as .doc or .pdf formats. For more information about Pacific Chorale, please visit www.pacificchorale.org. Pacific Chorale is an Equal Employment Opportunity Employer and actively and enthusiastically seeks a diverse pool of candidates.

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